Office Manager/Executive Assistant

Gravity Union is looking for an organized, ambitious, and detail-oriented Office Manager/Executive Assistant to assist our team. This is a full-time (40 hours/week) permanent position, onsite at our downtown Vancouver office.

About the opportunity

At Gravity Union, we empower organizations to take control of their critical information with people-focused solutions. We partner closely with our clients to help them modernize how they manage, protect, and use their information - all while staying aligned to compliance, governance, and real-world business needs.

As our Office Manager/Executive Assistant, you’ll be central to keeping things running smoothy and facilitating a workplace that feels organized, welcoming, and human. You’ll keep the day-to-day office running smoothly while acting as a trusted administrative partner to our CEO. This includes supporting planning, coordination, and follow-through so the team can do their best work. This role is ideal for someone who is highly organized, takes pride in being dependable and detail-oriented, and takes pride in maintaining a welcoming work environment.

The expected base salary range for this position is $50,000-$60,000, but remains flexible depending on the candidate’s unique skills and experience. The determination of a candidate’s base salary within this range is based on the individual’s location, skills & competencies, and unique qualifications. In addition, we offer a comprehensive benefits program.

Why Gravity Union?

• Gravity Union has been certified as a Living Wage® employer and a Great Place to Work® for four consecutive years

• Fun team events

• Pet-friendly

• Internal Coaching program to support our team

• We prioritize knowledge-sharing and learning opportunities

• Competitive health, dental, and wellness benefits

• A supportive and collaborative team that values your input

Your day-to-day includes:

• Oversee day-to-day office operations and ensure a smooth and efficient work environment

• Provide dedicated administrative support to the CEO, helping manage schedules, priorities, and day-to-day coordination along with supporting additional departments as required

• Act as a trusted partner to the CEO by tracking action items, deadlines, and follow-up

• Support meeting preparation for the CEO, including agendas, notes, and materials as needed

• Assist in the preparation and submission of expenses for the CEO

• Support People & Culture activities, events, and initiatives

• Serve as a liaison for team members and clients related to office maintenance, facilities, and vendor coordination

• Manage data entry and upkeep of internal trackers, spreadsheets, and tools

• Support the team with relevant internal communications

• Coordinate meetings, marketing events, social events, travel arrangements, and organize required materials across departments

• Coordinate weekly in-office lunches

• Keep the kitchen stocked with snacks and beverages

• Welcome guests, answer the phone, manage mail, deposit cheques, and keep the office tidy

• Take care of our office fish

• Other office management duties as required

Are you the one?

• College diploma and a minimum of two years of administrative experience

• You are a people-person and enjoy connecting with others

• You’re a self-starter who loves learning and figuring things out

• You can communicate clearly and confidently, both written and verbal

• Advanced computer skills with Microsoft Office products including Outlook, Excel, PowerPoint, and Word

• You stay calm under pressure and don’t sweat the small stuff

• You’re adaptable and go with the flow when things change

• Have strong judgement, attention to detail, and follow-through

• You’re curious about technology - or at least what technology can do for people

• You know how to have fun!

Icing on the cake

• Working experience in a technical consulting or SaaS environment is a plus

• MS-900: Fundamentals certificate or other Microsoft certifications