Digital Preservation Software

Gravity Union partners with Preservica's Active Digital Preservation to automatically ensure your digital files can always be read & trusted over decades, no matter the original format. And it’s all part of your Microsoft 365 experience.

Transform how you archive your long-term records in Microsoft 365

Preserve365® embeds Active Digital Preservation™ archiving in Microsoft 365 to ensure your long-term records are protected & always available in the latest readable file formats.

Quickly & securely transfer records to the archive

Eliminate time-consuming exports & uploads of records. Ensure records integrity and security by moving files, folders, lists and libraries directly to the archive in just a few clicks in SharePoint. Streamline further using your existing Microsoft retention labels to automate disposition actions.

Protect Your Assets

Automate governance across the full lifecycle

Use your existing Microsoft 365 permissions and retention labels to automate disposition actions across the full records lifecycle - at scale. Copy or move long-term temporary and permanent archival records to the archive to ensure they are always available in the very latest actionable formats.

Empower users to quickly self serve their records

Using SharePoint search users can quickly find the archived records they have permissions for to meet compliance, FOI, legal and operational challenges. Active Digital Preservation ensures records are always instantly readable and actionable without needing the original application.

Ensure records can always be read and trusted

Active Digital Preservation continuously protects your long-term records from file format obsolescence. Automatically bring legacy records back to life and keep records in always readable formats - all in alignment with your selected policy. Prove the authenticity of your records with checksums, audit trails and full context metadata for every file.

Optimize repository costs and reduce clutter

Easily move inactive files, folders, lists and libraries to the archive in just a few clicks in SharePoint. Consolidate records from legacy system migrations into the archive and make them available to business and information governance users through SharePoint in the very latest readable formats.

Ensure the long-term integrity of your data

Preservica’s trusted Active Digital Preservation platform is purpose designed for the unique requirements of ensuring the long-term security, availability, integrity and privacy of your data. It is ISO 27001 certified, with encryption in transit and at rest and uses Microsoft 365 permissions to secure access.

Why Gravity Union & Preservica?

  • Gravity Union consolidates communication channels, project tools, and resources into one intuitive interface. Preserve365 ensures seamless behind-the-scenes content preservation and compliance, eliminating the need to switch platforms.

  • Preserve365 automatically tags and retains documents shared in SharePoint, safeguarding critical data. It enforces granular policies to distinguish between temporary communications and long-term records, supporting regulatory needs.

  • Gravity Union and Preserve365 work together to prevent data loss and compliance failures through automated preservation. This reduces human error and ensures quick access to records during audits or legal inquiries.

  • Integrated collaboration and governance tools simplify project management and content oversight. Users can work efficiently without switching platforms or manually archiving files.

  • Gravity Union’s advanced search tools help locate files and messages quickly across active projects. Paired with Preserve365, users gain deep search capabilities across archived content with rich metadata and version control.

  • Gravity Union identifies sensitive content, while Preserve365 applies necessary retention schedules and legal holds. This integration ensures compliance is automatic and easily demonstrable.

  • Gravity Union’s intuitive design promotes user engagement without adding complexity. Preserve365 operates invisibly, allowing users to focus on work while maintaining compliance.

  • A unified Gravity Union–Preserve365 ecosystem simplifies administration and support. Centralized controls and analytics reduce maintenance costs and enhance strategic oversight.

  • In case of outages or data loss, integrated preservation ensures critical information is recoverable. Gravity Union and Preserve365 provide robust backup and recovery to minimize downtime.

  • The system scales with organizational growth and evolving compliance needs. Its modular design supports new features and integrations without disrupting operations.

Learn how Preservica and Gravity Union can help with your next project.

Our team of experts is ready to help you get started.