Project Coordinator

Full time, Vancouver

Gravity Union is excited to be on the lookout for our newest Project Coordinator to assist our team. This is a full-time (40 hours/week) permanent position, based onsite at our downtown Vancouver office.

About the opportunity

If your friends and family describe you as someone who is organized, always coordinating plans, calm under pressure, and a great listener, you might feel right at home.

At Gravity Union, our Project Coordinators are at the intersection between people, plans, and progress. You’ll work closely with Project Managers and our Delivery team to help plan, organize, and support the successful execution of projects. Your focus is on keeping things running smoothly, clearly, and with care, so our clients experience strong successful outcomes and a high standard of delivery. 

This role is a great fit for someone that’s looking to deepen their experience in project management and consulting delivery, with hands-on exposure and strong mentorship along the way.

The expected base salary range for this position is $60,000 - $70,000 but remains flexible depending on the candidate’s unique skills and experience. The determination of a candidate’s base salary within this range is based on the individual’s location, skills & competencies, and unique qualifications. In addition, we offer a comprehensive benefits program.

Why Gravity Union?

• Gravity Union has been certified as a Living Wage® employer and a Great Place to Work® for four consecutive years

• Fun team events

• Pet-friendly

• Internal Coaching program to support our team

• We prioritize knowledge-sharing and learning opportunities

• Competitive health, dental, and wellness benefits

• A supportive and collaborative team that values your input

As a Project Coordinator, your day-to-day includes:  

• Working closely with Project Managers and our Director of Delivery to support successful project delivery

• Helping to define and estimate scope of work 

• Coordinating schedules, meetings, and project activities across teams and clients

• Preparing status updates, documentation, and reporting for key persons

• Facilitating regular check-ins with the client and with the internal project team

• Supporting tracking and management of project scope, schedule, budget, risks, quality, and resource gaps

• Keeping delivery activities aligned across multiple workstreams

• Maintaining internal databases and resources to ensure they are accurate and up to date

• Supporting the broader project team in execution and coordination needs

• Contributing to internal initiatives that improve how we deliver work

• Staying curious and up to date on Microsoft 36t, SharePoint, and modern workplace tools

Are you the one?

• Diploma or Bachelor’s degree in Business Administration, Computer Science, Information Systems, or a relevant field

• Proficiency with Microsoft Office tools (ex: Outlook, Word, Excel, PowerPoint, Teams) and willingness to learn new tools as required  

• 2-4+ years of experience in project coordination, project support, or delivery role (consulting or client-service environments are a strong asset)

• Strong working knowledge of project tracking and collaboration tools like Microsoft Teams, SharePoint, Excel, and Outlook

• Exposure to project tracking systems such as Microsoft Planner, Jira, and Azure DevOps

• You have a general understanding of the technical consulting industry 

• You love to bring people together and you know how to facilitate effective meetings 

• You’re adaptable and able to go with the flow when things change 

• Have strong judgement, attention to detail, and follow through

• Confidence managing calendars, meetings, and logistics across multiple people and timezones

• Experience supporting project documentation, status reporting, and action/RAID tracking

• Strong written and communication skills with the ability to adapt messaging for both internal team members as well as clients

• You’re curious about technology - or at least what technology can do for people

• You love to learn new things and learning excites you 

• You know how to have fun! 

Yes, we do take our work seriously, but we also know how to enjoy it too.

Icing on the cake

• Bilingual in English and French (or another language!)

• Basic reporting or dashboarding experience (ex: Power BI or advanced excel skills)

• Working experience with Microsoft SharePoint, preferably in a consulting environment 

• Exposure to Enterprise Content Management and/or records management systems 

• Previous client-facing experience

• MS-900: Fundamentals certificate or other Microsoft certifications

• CAPM, PMP, or other Project Management related certifications

About Gravity Union

We’re a Canadian digital transformation company, based out of Vancouver, BC. A third of the team works remotely from Calgary, Halifax, Moncton, Toronto, and Ottawa. We specialize in all things Microsoft 365, SharePoint, and electronic records management. We are passionate about how these technologies can help us improve our daily work, and increase collaboration across an organization. We thrive when we can help our clients gain the most from their technical investment.

We’re proud to be certified as a Great Place to Work and a Living Wage Employer. Additionally, we’ve been recognized as one of Canada’s Best Workplaces in Technology, Best Workplaces for Start-Ups, Best Workplaces for Inclusion, Best Workplaces for Mental Wellness, Best Workplaces in British Columbia, and Best Workplaces for Giving Back.

Come and work with us

There is something special about the team at Gravity Union.  

We put our people first, and we care and invest in the relationships we have with one another.  

We get stuff done and have a serious side to ourselves, and yet we have a relaxed atmosphere filled with friendly faces. We love to have fun.  

We share a love of learning. Sharing knowledge with others comes naturally to us and we know we learn best when we teach others. We’re curious and we’re excited to solve new challenges. 

We believe careers can be bespoke. You have the autonomy to design your path, so long as it aligns with our vision, values, and goals.  

We also love animals, especially cats. Our office cat Henry makes a regular appearance, and we’re pretty sure we think he thinks it’s his office.  He has strong opinions about meeting schedules too.

How to apply

We recognize that there are many, many amazing organizations to work for. Thank you for investing your energy into finding out more about us and applying for your new opportunity! 

Gravity Union is committed to equal employment opportunities. Opportunities are provided regardless of race, ethnicity, ancestry, national origin, sex, gender, gender identity or expression, sexual orientation, age, religion, disability, medical condition, family and marital status, veteran status, and any other characteristic protected by law.   

Accommodations for candidates with disabilities are provided upon request.  

Applicants must be currently legally allowed to work in Canada to be considered.

Please use the form below to fill out your application in PDF format. Thanks!